Telephone System

6 Steps in Choosing Your Next Phone System

Business Phone SystemsCo-nexus Marketing
6 Steps in Choosing Your Next Phone System

Buying a new phone system can be such an overwhelming task. There are many vendors, types of systems, and decisions to make. Your communication system is the lifeline of your business so you want to make sure it works, it fits your budget and meets your needs. Here are six steps to determining the right phone system for your business:

  • Complete a Needs Assessment 

    Start by deciding why you need a new phone system. Does the current one in place have problems? Do your employees need more functionality? What about your remote or mobile users? Understanding why you need something new makes a big difference in which vendors and functionality you will later choose. A good way to begin is to talk to your end users. They can give you honest feedback about what doesn’t work with your current system and what they would want in a new system. Finally, you will also want to determine the size of your new system and how you would like to purchase the system. It’s common these days to look at both leasing or buying. Determining a budget upfront allows your business to better negotiate as you talk to vendors.

  • Consider Voice Infrastructure 

    The next step is to determine what type of voice services you would want to deploy your system on. Traditional land lines use analog and digital devices to transmit phone calls. There are plenty of advantages to use, like still being able to use traditional phone line services like being able to connect during a power outage and if you have this solution in place – you may not want to make a major change. VoIP on the other hand uses a data connection to transmit voice packets. It’s extremely flexible and allow you to manage through an online portal for all locations. VoIP systems also provide the ability to install without a lot of fuss. They can be preconfigured and then hooked up with a quick plug and play option. Finally, there is an option for both types of systems called Hybrid. Hybrid systems allow your users to connect to traditional lines and to VoIP for long distance.
  • Choose a Deployment Model 

    There are three types of phone systems including Premise-Based, Cloud and Hybrid. You can read more about three advantages of premise-based systems in this previous post but they give you the most control over your system. Cloud systems are not all created equal. If you choose to go cloud you’ll want to read more about private versus public. They require little capital expenditure and use a monthly services fee. You will lose control that on-premise solution allows, but they require little hardware. Finally, a hybrid phone system will allow you to utilize an on-premise system over a cloud network.
  • Examine Features and Functionality 

    Telephone systems can do a lot more these days than just make a simple call. You’ll want to look at whether or not your company is interested in collaboration applications like presence or instant messaging. Are you interested in automated services like an automated attendant, automated directory services or automatic call distribution? What about video or audio conferencing? Features and functionality help you choose what the best method of delivery is for your organization. Don’t forget to talk to you end-users since they will help you assess your needs around what functions they might utilize the most.
  • Select a Vendor and Device 

    Now that you know what type of voice infrastructure, deployment model and what features you are interested in it’s time to decide on a vendor. Consider first who will be installing the system. Do you want to outsource or will your internal staff do most of the work? Since phone systems are a hefty investment, you’ll also want to look at the total cost of ownership from installation to monthly fees and maintenance. Finally, consider aesthetics and ergonomics. You’ll want your system to visually match your environment. There are full color screen phones or more basic phones. Think about how easy the system is to use for your end-users for a better adoption rate.
  • Time for Implementation

    Rolling out a new system can be smooth or a headache. Anytime a change is made in your environment you’ll want to give your employees advanced notice a change is coming. No one likes their cheese to be moved without warning. You’ll then want to take an inventory to ensure you have proper cabling and drops in place. It’s also important to set up a test environment to make sure you work out any loose ends before involving your end-users. Next, you’ll want to train your users so they can ask questions and get familiarized. By completing the above actions, your system installation will have a better chance of being streamlined and working properly.

Now that we’ve shared the basics, you can formulate a strategy for your environment and team. You can opt for a free technology assessment here. If you’d like to learn more, we’d love to provide additional information. You can reach out to us directly or if you’d like to download a more in-depth guide click here.

Five Things to Ask Yourself Before Buying a Phone System

Network Solutions, Business Phone SystemsCo-nexus Marketing

Buying a phone system is a major investment for any business. It involves changing the business communicates. Communication is key to retaining customers, maintaining vendor relationships and employees collaborating. Your calls are the lifeline of your business. As you evaluate a purchase of this size and scale, it’s important to consider how you plan to make the purchase, what functionality will work best for you and which vendor will you help provide the hardware, software and installation. Here are five questions to ask yourself before making a purchase:

  1. Does my business operate on a CapEx or OpEx budget? If your company is looking to make a capital expenditure, then bring it up at the beginning of evaluating vendors so they can recommend the right pricing. This can also help during negotiation and upfront costs. On the other hand, if you are looking to pay monthly and over a period of time, it may make sense to evaluate hosted or leasing options. Knowing how you would like to pay will help your vendors help you better.
  2. What do I need my phone system to accomplish? For some, being mobile and having the ability to switch effortlessly between a desk, cell phone and tablet will enable them to never miss an interaction. For others, having collaboration tools for their internal team is necessary to increase efficiency and produce more work in less time. Start with the end in mind by making a wish list of things you would like to see within your business.
  3. Who will support and troubleshoot when a problem occurs? Does your business have internal staff to support when a change needs to be implemented or do you have limited technical resources? Who will be responsible for acting as a liaison with your vendor? This is a critical factor in choosing the right vendor with the right support. If an administrative staff member is the person who handles anytime a voicemail or extension number needs changing, then your business may need a vendor with high availability when it comes to answering questions.
  4. How will we be able to implement with the least impact to daily operations? Implementations are time consuming and impactful. Will you need to hire an additional resource? How will you check
  5. How do I give my employees a competitive advantage? The world is changing and people expect immediate response. Do my people have the tools to be competitive in a quick paced world. Never miss a call and you’ll never miss a client.

Are you looking to make a purchase due to a move or renovation? We have a checklist that will help aid you in being prepared for carriers, communications and setting up the infrastructure. You can read more about it by clicking the button below.

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Why Cloud?

Business Phone SystemsCo-nexus Marketing

Cloud is a broad term these days. The cloud refers to a variety of software applications, network configurations, and communication systems. So what exactly does "cloud" mean? And why is the "cloud" important for business? Is the "cloud" safe? As more and more businesses are spreading across multiple locations and allowing employees to work remotely, the cloud is becoming more of a staple than an option.

  1. Not all cloud providers are equal - Resiliency and redundancy within a provider's network has an impact on the quality of communications.
  2. Centralized management - Being able to login to a central console to view all users, make changes and access your voice whenever and wherever is one of the biggest benefits to moving to the cloud.
  3. Get out of the hardware business - Cloud applications allow you to move away from traditional server models to just managing features and functions. You can easily streamline things in your environment and make it simple for your end users and administration teams.

Want to learn more about how cloud can impact your bottom line? Reach out to us today and we'll put someone in touch with you immediately

SD-WAN and the Impact on Voice Technology

Business Phone Systems, Unified Communications, Network SolutionsCo-nexus Marketing

Integrated networks are on the rise for this year. SD-WAN solutions allow technology to deploy and manage easily over multiple locations. SD-WAN (stands for software-defined wide area networks) allow branch locations to seamlessly connect via multiple connections to ensure optimal application performance. In short, it gives a company the opportunity to simplify their network and run applications through multiple carriers. Voice Technology is changing as more and more companies have hybrid and cloud environments along with an assortment of different types of users.

Some of these users are sitting at headquarters on the network while other users work in a remote location or a branch office. Providing a way to run voice on a software application opposed to legacy hardware based equipment offers more control from a management perspective. Here are three reasons to consider moving your voice communications to an application-based system:

  1. Resiliency – Voice virtualization provides multiple egress paths in the event a network or carrier connections fail.
  2. Application Focus – Moving voice to software provides a single pane of glass for centrally managing and configuring. This positively impacts how a company spends their time and resources.
  3. Flexibility – Regardless of location or network, all users can have the same features and benefits available to them through unified communications.

If you are anticipating changes within your business environment in the next twelve months, it’s a great time to reach out to us for a discussion. We can help you review your current services, provide network design for merging companies and start building a long term relationship to help your dynamic business. Reach out to us today and we’ll put one of our experts in touch with you!

How Co-nexus Helps Distribution Companies

Business Phone Systems, Network SolutionsCo-nexus Marketing

With hundreds if not thousands of locations, being able to manage from a central location is a key for organizations to decrease operational costs Communications are key to provide customers, vendors and internal employees. Here are a few ways Co-nexus helps our distribution clients:

  • Design that provide centralized control and policies for multi-site location globally.
  • Designs are network agnostic which allows for a mix environment at each site.
  • Designs allow for a single pane of glass for administration which minimizes staff effort to manage.

If you are anticipating changes within your business environment in the next twelve months, it’s a great time to reach out to us for a discussion. We can help you review your current services, provide network design for merging companies and start building a long term relationship to help your dynamic business. Reach out to us today and we’ll put one of our experts in touch with you!

Important Factors in Developing a Mobile Strategy

Business Phone Systems, Unified CommunicationsCo-nexus Marketing
Important Factors in Developing a Mobile Strategy

If you didn't have a mobility strategy for your business in 2016, then 2017 is the year to make a plan and put it in action. As industry experts in mobility, Co-nexus and Mitel are here to help. To get you started, here are important factors to consider when creating (or refining) your mobility strategy:

  • The strategy must be mobile-centric, not just mobile enabled. Think of devices first.
  • Analyze the security, risk, and compliance factors involved. Some businesses must be more stringent than others.
  • When possible, enable remote workers to increase productivity and cut financial losses.
  • Team and project collaboration can and should be mobile-enabled.

Don't wait: developing a holistic, mobile-centric strategy will enable your company's existing business mission to be far more effective and make entirely new business strategies possible. Looking for more tips on making your workforce mobile? Check this webinar out!

Cloud Corner: Difference Between Private & Public Cloud Voice

Business Phone Systems, Unified CommunicationsCo-nexus Marketing
Cloud Corner: Difference Between Private & Public Cloud Voice

Cloud offers so many different options these days! How do you even go about making a change?

What's the difference between public and private? What will be impacted when you choose a hosted solution? Co-nexus makes it easy for our customers to streamline their voice while providing customization to best fit their needs. We've created an handy downloadable explaining a few of the key differences between public and private cloud voice options.

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How Co-nexus Helps IT

Business Phone Systems, Unified Communications, Network SolutionsCo-nexus Marketing

The IT Director wears so many different hats these days. From being inventory control to managing multiple platforms and vendors. Multiple site locations with multiple phone systems can increase the amount of headaches an IT department handles. The more problems, the less time is spent on strategic moves within your business that can increase profitability. Co-nexus helps improve the bottom line in three ways:

  1. Single software based platform – One platform with easy to use features on any device.
  2. Get out of the hardware business – Because Mitel is a software based platform, the IT department doesn’t have to handle break fixes like traditional legacy phone systems. Updates are pushed remotely to the devices.
  3. Design and Support – Co-nexus has been in the phone business for over 25 years. We design all systems before shipping to ensure they work properly. Let us do the work so you don’t have the headache!

If you are anticipating changes within your business environment in the next twelve months, it’s a great time to reach out to us for a discussion. We can help you review your current services, provide network design for merging companies and start building a long term relationship to help your dynamic business. Reach out to us today and we’ll put one of our experts in touch with you!

How Co-nexus Helps Oil and Gas

Network Solutions, Business Phone Systems, Unified CommunicationsCo-nexus Marketing
How Co-nexus Helps Oil and Gas

Oil and Gas is one of the largest industries globally. Houston, TX is home of many headquarters to oil companies and stateside offices. This industry has its peaks and valleys with a dynamic market and growing needs. Co-nexus helps simplify technology within a very complex environment through unification, centralization and reduction in their communications services. Let’s look at a few ways we streamline technology for this complex business:

Global Unification of Communications

One of the things that makes this industry unique is the constant buying and selling of companies with various mergers and acquisitions. Larger enterprises purchase smaller entities creating a challenge to streamline how the two entities communicate (both internally and externally). Having multiple PBX and phone systems platforms, different service providers, and technical expertise to support the multiple models creates a pretty hectic environment. The frustration can quickly lead to disgruntled employees and have a huge impact on external communication with clients. By globally unifying both the subsidiary companies and mother ship, a business has the ability to run more efficiently to service their clients and maintain reliability during a dynamic business change.

Reduction of Recurring Carrier Costs

The Oil and Gas industry also faces the challenge of managing multiple bills, carriers, locations and types of services. Usually, networks of larger enterprises need redundancy, reduced latency and capacity all while encompassing resiliency on the communication side of things. Working with a single point of contact to help design a centralized network with multiple locations helps create a better network and reduce finger pointing. Ease some of your pain by working with Co-nexus to provide a design for rural, metro and international locations

Global Service and Support

Many oil and gas companies face another unique challenge of being in need of global support. Co-nexus has been in business for over 25 years deploying mulitiple locations on an internationally scale. We operate in both North America, South America, Asia, Australia, Europe and Africa. Furthermore, many of our clients have a presence in the Middle East due to the nature of the oil and gas industry. Being able to easily deploy and provide consistent support is a strong suit of Co-nexus.

If you are anticipating changes within your business environment in the next twelve months, it’s a great time to reach out to us for a discussion. We can help you review your current services, provide network design for merging companies and start building a long term relationship to help your dynamic business. Reach out to us today and we’ll put one of our experts in touch with you!